Executive PA - Part time Virtual / physical
We are hiring for an Executive Part Time Personal Assistant for the CEO of KidooLand .. someone with a magic wand who can use it to create a little bit of magic!
Antonia BEAUVOISIN BROWN set up and runs a busy family company in the South of France , supported by her admin and teaching team of 23 local superstars they English lessons to hundreds of French children each week.
She also has a number of community projects that she is involved in.
Her role is basically plate spinning, ensuring all the departments are on track.
At home - it feels pretty similar.
So her PA is in the background checking those plates keep spinning and keeping things on track.
" I've been managing the company since 2007 when I set it up , along raising my children who are now teenagers. I feel it's really in the last 5 years as my children got older that I was really able to put workable repeatable processes into place, open up the new locations and bring on new team members and so now I think it is truly in it's best shape despite the pandemic.
Working in education, we have certainly been put through our paces during the pandemic but what the last 12 months have shown me is how resilient we are, how working as a team has given us all the necessary support , drive and laughter (and yes a few tears) to get through it.
My personal focus has been my team, their wellness and safety.
In return they are all committed to the safety and happiness of our clients. it's an exchange that works well. "
The successful candidate therefore will be coming into a fast moving but supportive environment where we encourage everyone to think like a leader, where everyone's contribution is valued, where you can be part of something that is having a genuine impact daily on other people's lives.
We welcome applications from all backgrounds and hope that the successful candidate will see that KidooLand is and wants to be a diverse place to hang out that is nurturing and supportive.
HOURS 5 hours per week initially Mon - Fri + project work to be defined together.
LOCATION Alpes Maritimes, France. You should also already be residing here in the South of France at a driveable distance from Villeneuve Loubet and Vallauris for 1-2 meetups per month.
TIME FRAME Starting mid April until end July. Intention to then renew in September.
WHAT WILL YOU BE DOING ..
While we will have telephone and physical check ins I will send a lot by email or whats app to implement.
I would need a daily follow up and check in on any emails sent over by me Mon-Friday . This generally can be at a time that suits you. There will be specific projects that require more time - these will be defined and agreed together.
Typical tasks include... Manage the CEOs calendar eg add appts from emails - and remind her of actions, what’s coming up etc.
Team organisation and follow up (tracking in trello)
Team meetings scribe and action tracking Organise birthday cards/presents for personal or professional events Make calls if needed to help with family arrangements in UK .. Make personal and private appointments for me..eg dentist for kids Do research (either personal / work related) produce presentations where necessary Email partners on my behalf to set up meetings/chase up on emails on my behalf Research travel options for work / family Liaise with my team : could be tracking holidays or chasing paperwork Create documents if required Do an online shop / purchasing
Maybe you have some other ideas on how you can help me?
You will have worked in a support / back office role before and so are very comfortable with a computer. Hopefully you can show me a few things or two on how to get our organisation and admin straighter.
- Discretion and complete confidentiality
- We welcome applications from friendly strangers i.e. not someone who is already in Antonia's immediate network as she wants to keep the 2 apart.
- As this is a part time role, you will need to be an AutoEntrepreneur with the right to live and work in France.
- Agile as we are in a dynamic period right now.
- Am implementor .. I am an ideas person and I need someone who helps me get the jobs done.
- Attention to detail and the follow up.
- Good collaboration skills (for team members, clients, partners)
- Drive to think as a leader
- Bilingual English French.
- Mainly online so a good wifi is essential
- Nice to have : I have an online business manager but there may be times when they are busy/on holiday and so being able to do website updates on wixx, wordpress or our Newsletter platform is nice to have but not essential
Mostly you will need to be flexible as it’s a multi functional role and I would need to you catch the ball and run and understand that just like my job ..every day is different and seems to move forward at a fast pace!
Tools we use
Trello, WhatsApp for quick vocal messages, emails , ,
Facebook, LinkedIn Instagram, Aweber
Google Drive, Dropbox
Nice to have
HOW TO APPLY
If this sounds like an opportunity you would like to be considered for then drop us an email with your CV letting us know in the covering message
- a little about your background and how you will be able to help me
- essential info like when are you available from , where you live right now, your availability etc.
- what your special fairy dust is and the background you are coming from to info (at ) kidooland.com
If you can sending the covering details as a video - it is truly the best way these days to jump out of the page and you can send it easily using wetransfer.com .
The traditional CV + covering letter by email also accepted.
We are taking applications until the 7th April.
After which we will get back to all applicants
Successful candidates will be invited to a zoom interview
I'd like to start working together mid April if possible.
Many thanks Antonia BEAUVOISIN BROWN CEO KidooLand SARL est. 2007 & Host of the French Riviera Firefly Podcast.